Setting up a Multisectoral Advisory Committee

  • Functions of the NIPN Multisectoral Advisory Committee

    To be effective, the National Information Platforms for Nutrition should in principle be an integral part of the existing multisectoral nutrition system at national level. This can be facilitated by creating the NIPN Multisectoral Advisory Committee (MAC) as the formal structure connecting NIPN to the national multisectoral and multistakeholder nutrition coordination system.

    As shown in the visual below, the MAC links the NIPN country team with national stakeholders and decision makers, and plays a critical role at the different stages of the NIPN operational cycle.

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    The MAC has the following functions:

    • Guidance and advice as it orients the NIPN activities and workstream
    • Facilitation to mobilise inputs (data or technical expertise)
    • Validation
    • Dissemination and communication

    Throughout the NIPN operational cycle, the MAC contributes to a clear and regular two-way information flow between the NIPN team and the national stakeholders and decision makers.

    It is a critical element of the NIPN structure, which stimulates and contributes to policy dialogue at national and - where appropriate - sub-national level.

    Ideally, the MAC is formalised through a government-approved mandate or decree to ensure leverage and to mobilise the decision-making power of higher level national multi-sectoral and multi-stakeholder coordination structures in nutrition (see the Guatemala case study in this section, page 9).

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    The MAC links the NIPN with the broader multisectoral nutrition policy environment


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  • Embedding the MAC in existing multisectoral nutrition structures

    In most countries, particularly those that have signed up to join the Scaling Up Nutrition (SUN) Movement, multisectoral coordination mechanisms for nutrition are in place and functional. These are typically structures with membership from all nutrition-relevant ministries such as health, agriculture, gender, water, and planning among others. In certain countries this structure falls under the highest political level such as the President’s or Vice President’s Office and in others the coordination falls under a particular ministry.

    In most countries these coordination structures are established at national level. In some countries they are also being established at sub-national level. If coordination at the sub-national level is in place, a Multisectoral Advisory Committee (MAC) can also be established at the sub-national level (see the Guatemala case study in this section, page 9).

    Embedding a MAC in existing structures facilitates strategic influencing of policy decisions, fosters ownership, avoids duplication of efforts, and ensures institutionalisation and sustainability of the MAC.

    Each country has its unique multisectoral nutrition coordination structure and the NIPN MAC should be anchored in this existing structure. In countries where a national multisectoral nutrition coordination structure is not yet existent or functional, it is still important to establish a MAC, linking NIPN to the relevant line ministries which are responsible for nutrition-specific and nutrition-sensitive interventions.

    Taking into consideration the diversity of the national contexts, the following scenarios can be found:

    • Scenario 1: Countries that have functioning national multisectoral coordination structures in place which meet the MAC’s purposes and role.
    • Scenario 2: Countries that have functioning national multisectoral coordination structures in place which do NOT meet the MAC’s purposes and role.
    • Scenario 3: Countries that do not yet have a national multisectoral coordination structure officially in place.

    Each country set-up will be linked to a different scenario, influencing how the MAC can be established and how to best anchor it to multisectoral coordination structures.

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  • MAC’s role in the NIPN operational cycle

    The National Information Platforms for Nutrition operate through a three-stage process of question formulation, data analysis, and communication of findings to influence policy decisions in nutrition. The Multisectoral Advisory Committee (MAC) has a critical role to play in ensuring that the focus of these processes is relevant, appropriate and timely for the different stakeholders.

    With respect to the formulation of policy questions, the MAC:

    • Contributes to capturing and orienting broad policy demand
    • Contributes to the drafting of policy questions
    • Validates the policy questions to be answered by NIPN
    • Ensures the NIPN time frame to answer policy questions is aligned with the needs of the decision makers

    To support data analysis, the MAC:

    • Facilitates access to data and technical expertise from government and non-government partners
    • Ensures linkages and complementarity with other national initiatives on nutrition data and evidence generation

    Regarding communication and dissemination of findings, the MAC:

    • Interprets, contextualises and validates findings
    • Facilitates dissemination of intermediary outputs to other actors (e.g. results and recommendations of a data gap assessment) who are better placed to take relevant action
    • Supports the formulation of key messages
    • Contributes to disseminating and explaining answers to policy questions to policy decision makers
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    The MAC plays a role in all steps of the NIPN operational cycle

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  • MAC’s core principles

    A series of core principles guides the creation of a Multisectoral Advisory Committee (MAC) in country. The following principles will allow the MAC to be effective and efficient:

    1. Embedded within existing multisectoral coordination structures and high-level representation of each key sector that contributes to the implementation of the Multisectoral Nutrition Policies and Plans of Action.
    2. Formalised: Operating procedures and terms of reference should be formally endorsed by all stakeholders. Preferably, where possible, the mandate and functions of the MAC need formal government approval or a decree, or any other official description of the roles and composition, such as a terms of reference.
    3. Continuity of high-level participation: MAC members, especially sectoral government representatives, are invited because of their strategic position and influence, and their convening power. They play a pivotal role and should not be represented by lower-level staff.
    4. Open to participation by external experts: Non-government experts might be invited to join the MAC on an ad hoc basis to provide expertise and enhance complementarity with other initiatives. For example, representatives of the SUN networks (donors, UN, civil society, research and academia, private sector).
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  • Establishing the MAC (1/4)

    The positioning and composition of a Multisectoral Advisory Committee will depend on the structures already in place in country. The following steps help to establish a MAC which is appropriate to country context and needs:

    1. Review coordination structures of multisectoral policies and plans for nutrition
    2. Select the best option with all stakeholders
    3. Prepare terms of reference and way of working
    4. Appoint the Chair and other members
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    1. Review coordination structures of multisectoral policies and plans of action for nutrition

    A review of existing national multisectoral coordination structures can be undertaken as a first step to help identify the different options for positioning the MAC. Such a review might have already taken place during the preparation phase of the NIPN project.
    The review needs to be conducted at the administrative level at which the multisectoral nutrition coordination is taking place, which in most countries is at the national level and in some countries also at sub-national level. In case the NIPN platform may also be operationalised at sub-national level, the MAC may also need to be established at that very level, preceded by a review of the actors at sub-national level.
    Such a review assesses:

    • Organisation of national multisectoral nutrition coordination structures
    • Existence of coordinating committees and where they sit within government structures
    • Degree of multisectoral involvement
    • Degree of functionality
    • Mandate and theme of technical committees
    • Influence of technical committees on decision-making in nutrition
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    An existing committee may take on the MAC functions
    In cases where a technical multisectoral committee exists with a specific mandate in Monitoring, Evaluation and Learning of the Multisectoral Nutrition Policy and Plan of Action such a committee might be well placed to take up the MAC functions. This would allow complementarity and synergy between NIPN and other nutrition data initiatives (see the Ethiopia case study in this section, page 9).
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  • Establishing the MAC (2/4)

    2. Select the best option with all stakeholders

    Based on the review, several options will become apparent.
    It is important that all options are considered and discussed with the national government and non-government partners to reach agreement. The Multisectoral Advisory Committee will be most effective when there is full consensus among stakeholders on its positioning, composition and mandate.

    Depending on country context, the review may identify the following scenarios:

    • A multisectoral committee already exists and can efficiently take on the MAC role (scenario 1).
    • A multisectoral committee already exists but does not have the capacities to efficiently take on the MAC role. In such cases, a new committee or sub-working group may be created that formally links to the existing structure. Linkages need to be spelt out (scenario 2).
    • A multisectoral coordination structure does not yet exist in country, or is not fully functional. In such cases, a MAC will need to be formed with clear links to decision makers (scenario 3).

    The core principles of the MAC and the following factors should be considered when choosing the best option for the MAC:

    • Functionality: Is the proposed option currently functioning appropriately, with regular, well-attended meetings, visible outputs and noticeable linkages to high-level coordination structures which are being leveraged when needed?
    • Efficiency: Does the proposed option operate in an efficient way? Does it have the ability to convene the right people and to produce high-quality outputs in a relatively short time frame?
    • Representativeness: Does the proposed option allow for full representation of all sectors involved in the Multisectoral Nutrition Plan of Action, and is there active participation of all these representatives?
    • Authority: Does the proposed option have the authority to convene and are the opinions and recommendations of the committee listened to and acted upon by high-level authorities?
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  • Establishing the MAC (3/4)

    3. Prepare Terms of Reference and way of working

    The preparation of written and signed Terms of Reference could be part of formalising of a Multisectoral Advisory Committee.

    These Terms of Reference should include:

    • The formal mandate of the MAC
    • The objectives of the MAC in relation to the NIPN operational cycle
    • The tasks of the MAC
    • The roles and responsibilities of the MAC Chair, the MAC Secretary and the other members
    • The mechanisms of accountability of individual members and of the MAC as a whole
    • The agreed way of working
    • The description of relationships with higher coordination structures

    In practice, the way of working of the MAC must be adapted to its role in the operational cycle of NIPN as well as to the needs and timelines of the relevant policy processes. An annual work plan prepared in close collaboration with the NIPN team will help the MAC in the planning of its meetings and other activities.

    Meeting frequency will depend on the NIPN operational cycle. Flexibility is required to be able to respond to unforeseen changes in policy and programmes direction due to external developments (e.g. publication of new data or new insights).

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  • Establishing the MAC (4/4)

    4. Appoint the Chair and other members

    The Chair of the Multisectoral Advisory Committee and its members will need to have the technical and functional capacities to take on their roles. These roles are not minor and sufficient time should therefore be allocated to the MAC meetings and follow-up work. High-level Chairs may not have sufficient time to prepare an agenda or follow-up actions of a meeting and therefore require a good Secretary who has the time to do this work. The Secretary could be a member of the NIPN core team.

    Experience suggests that the Chair and the members need to be officially nominated by their respective government institutions, and mandated to participate, speak and act on behalf of their institution. Practically, this could be done by an official memo from the Human Resources department to ensure dedicated participation. Appointing alternates may reduce the risk of gaps due to high turnover in government bodies.

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    Skills and competencies

    In addition to the overall principles and criteria to establish a MAC, it is helpful to identify a Chair and MAC members with the following skills and competencies:

    • Deep understanding of the relevant sectoral policy, planning and budgeting processes, timelines and actors which are relevant to nutrition
    • Understanding of and experience in multisectoral nutrition strategy development and/or coordination
    • Collaborative and inclusive attitude towards other sectors
    • Capacity to influence strategy
    • Convening power and leverage
    • Influential and large network

    In addition to the above, it is useful to select a Chair who has ‘soft’ skills in building trust, creating consensus and managing conflicts. She or he should have the convening power and ability to mobilise engagement and action across sectors.

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    Capacity building

    Nominated MAC members and alternates from government institutions could benefit from the capacity building efforts of NIPN, such as participation in workshops and webinars related to the NIPN operational cycle of ‘questions-analysis-findings’.

    Examples illustrating MAC participation in countries
    Ethiopia involved all the members of the National Monitoring, Evaluation and Research Steering Committee in the inception workshop of the NIPN Capacity Strategy development while Guatemala embarked the core MAC group composed of four key ministries on the workshop initiating the NIPN question formulation process (see the case studies on Ethiopia and Guatemala in this section, page 9).
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  • Country case studies

    Guatemala

    Key messages:

    • The NIPN in Guatemala has been fully integrated into the national coordination structures for food security and nutrition.
    • A working committee of the existing Intersectoral Technical Committee (CTI), which was created by law, will perform the function of Multisectoral Advisory Committee.
    • This set-up not only ensures institutionalisation of the MAC, but also the legitimacy and authority to create a data-driven policy dialogue and influence policy decisions.

    More information below.

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    Ethiopia

    Key messages

    • Ethiopia has taken a dual approach to ensuring high-level multisectoral advise: it makes use of an existing committee and in addition will establish a dedicated NIPN Advisory Committee
    • Integrating the functions of a MAC into an existing coordination structure ensures its authority, strategic influence and sustainability.
    • At the same time, it allows the awareness and capacity building across all sectors with regard to the NIPN operational cycle

    More information below.

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    Detailed country case studies