Step 2: Analyse the capacity gap for NIPN (3/3)

4. Use the NIPN Capacity Matrix to assess the gaps

The completed NIPN Capacity Matrix contains a checklist of capacities that can be transformed into questions to ask during a gap analysis. The table below includes examples of questions relevant to the first step of the NIPN operational cycle: Policy-relevant question formulation. Similar and additional questions need to be formulated for the other steps as well.

Gap assessment using the capacity matrix
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5. Focus the analysis on identification of gaps

Large amounts of qualitative data can be difficult to analyse systematically. It is important to adopt some kind of system so that gaps can be identified. Examples of techniques that have been used are:

  • Grading’ the level of capacity in a particular area from 0 = no capacity to 5 = complete capacity. This can be done either by participants in a workshop, respondents to a questionnaire or by the NIPN country team based on the information collected. Although this form of grading is based on subjective judgements, it can help to identify where capacity is strong and where it is weak.
  • Thematic analysis where emerging ‘themes’ are identified and the number of times that a ‘theme’ is mentioned is counted. NIPN Guatemala used this technique to analyse the responses to their questionnaire on capacity gaps and assess where there was greatest demand for capacity strengthening.

6. Prioritise areas for capacity development

The final step of the capacity gap analysis is to prioritise areas for NIPN capacity development. It is essential to involve national stakeholders to ensure that they are fully on board with the final list of priority areas and types of actions being considered. This is best done through a series of consultations or a consultative workshop.